Organize Your Employment Search With the Right Equipment and Plan

Your Employment Search Must be Well Organized to Get Results

In the current very competitive job market, your employment search must have killer organization. Otherwise, you'll be…well…killed by your competition!

You're going to be applying for a lot of jobs (that is, if you follow my advice!). If you don't develop a good way to organize your efforts, you'll end up wasting a lot of time and slowing down your employment search. Here's how to avoid that.

Here's How to Organize Your Employment Search

If you're serious about finding a job, you need to do lots of research and apply for lots of positions at lots of companies. To manage all this, you need a way to organize all your efforts, plus you'll need the right job search tools.

Here are the five things I recommend in order to organize and keep track of your employment search efforts:

A spreadsheet to track the jobs applied for
A spreadsheet to track what web sites you've visited
Set up folders for your resumes and cover letters
Set up "bookmarks" or "favorites" for company and job web sites
Set up an Internet email account

Let's take these one at a time.

By the way, if you're thinking of changing careers and need to choose a new career path, www.Your-Career-Change.com has everything you need for a successful Career Change.

A Spreadsheet to Track Jobs Applied For

Set up a spreadsheet on your computer so that you can keep track of the positions you've applied for.

Below is a example of the one I used for myself. You want to keep track in a spreadsheet so you can easily sort by company, position type, etc.

Date	Company	Position	How I Applied	Result

Be sure to enter in every – I repeat - every job for which you apply.

This will prevent embarrassing mistakes during you employment search, such as applying for the same job twice. This is something I actually see quite a bit as a hiring manager. I usually cross these applicants off. If you're too disorganized to realize you've applied twice, how good can you be on the job?

Hey, it's tough making a good impression on the hiring manager!

A Spreadsheet to Track Web Sites Visited

With a well organized employment search, you'll be visiting many web sites on a regular basis, including company web sites and online job boards.

Since job postings constantly change, you'll need a way to track which online job search sites you've visited and how often you visit them. This way, you'll ensure that you're checking all your target sites frequently.

Here's a sample of the spreadsheet I've used.

Company or Job Site Name	Date	Date	Date	Date

Write in the name of each company or job posting site you want to visit regularly. The first time you visit that site, write in the date in the first "date" column.

Then, each time you visit after that, write the date in the next date column. You'll probably want to have at least ten or fifteen date columns.

For this spreadsheet, I would just put in the headings in the first row, print it and keep track of your visits on paper. It's just too cumbersome to call up the spreadsheet and enter the dates every time. Remember: you'll be visiting lots of sites regularly.

Set Up Folders for Resumes and Cover Letters

You should set up a folder on your computer and name it "Job Search". Then, set up subfolders in that folder for "Resumes" and "Cover Letters".

Each time you write a new resume or cover letter, store it in that folder. It will be easy to find them when you need to print or send them electronically for job applications.

If you don't have a computer and are using one at the Library or at a friend, you'll have to store your resumes and cover letters on a disk, CD or USB drive.

Set up Bookmarks or Favorites

Set up a folder named "Job Sites" in the Favorite or Bookmark area (depending on which Browser you use). Once you've decided on which company and online job boards you want to visit regularly in your employment search, set a Favorite or Bookmark in that folder. This way, you'll easily find them each time.

Set Up an Internet Email Account

An Internet email account is a necessity today for your employment search. Many job openings require you to apply electronically, frequently by attaching your resume to an email.

If you already have a computer and an Internet provider, you already have an email with that provider. Just be sure that your email user name isn't something unprofessional such as LookingToParty or GeeImHot (these are two I actually saw on resumes).

If you don't already have an Internet email account, you can set up a free one at several places, such as Yahoo and HotMail. I llike Yahoo better because many spammers use HotMail addresses.